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Overview

Attendance Overview

 

Absences
Chicago Public Schools Policy States that students can be excused for the following reasons:
  • Student illness which includes mental health days
  • Family emergency
  • Religious holiday
  • Death in the family
  • Concern for student health or safety (must be approved by principal/principal designee)
  • Other situations beyond the control of the student (must be approved by principal/principal designee)
  • Sounding Taps at a military honors funeral 
  • A student's parent or legal guardian is an active duty member of the uniformed services called to duty, on leave or has immediately returned from deployment to a combat zone
 
*Family Vacation/Holiday is not a valid excused and your students absence will not be excuse under any circumstances.
                                                                                                                                                                                                                     There are three ways to report an absence:
  1. A parent/guardian can report an absence by dialing the attendance line at (773) 534-8037 and speaking to staff and/or leaving a detailed message. Please see requirements below when reporting an absence.
  2. A parent/guardian can complete an absence form LPHS Absence Form.  Absence forms with an electronic/typed signature cannot be accepted. Please review absence forms for accuracy prior to submission. Absence forms can be submitted in the Attendance Office, Room 102. (Notes written on anything other than the LPHS Absence Form will not be accepted.)
  3. Parents can also log into their Parent Portal and excuse an absence via an E-Absence Request. Video instructions on how to do that can be found here:
 
 
The following information is required when reporting an absence:
  • Parent/guardian Name
  • Parent/Guardian Phone Number
  • Students Name
  • Students ID Number
  • Date of Absence
  • Reason for Absence
 
COVID Positive Absences:
If your student tests postive for COVID, you must report it to CPS on the CPS COVID-19 Self-Reporting Form. Once you've finished the form, CPS will send you an email shortly after stating the date your student may return to school. Please call the Attendance Office to inform them of this information so we may excuse any absences. 
 
*Per CPS policy, emails are not an accepted form of communication for excusing an absence. CPS reserves the right to request paper documentation when necessary.
 
Early Dismissals
Early dismissals require in-person pick-up if the student is under 18 years of age.  Phone calls or emails cannot be used for student dismissal. The individual picking up the student must be listed on the emergency contact list in order for us to release the student. The parent/guardian must also have an ID with them in order to sign the student out. Students who leave on their own, without a parent signing them out, cannot receive an excused absence.
 
*Students who are 18 must report to the attendance office, Room 102, in order to receive an early dismissal. The attendance office is required to call home and speak with a parent/guardian before the student can sign themselves out. 
 
Tardies & Detentions   
  • 5 tardies equals 1 detention
  • Detentions are Tuesdays and Thursdays from 3:30pm-5:15pm (Place may vary depending on the day. Please see main office for exact location.) 
  • Students who cannot make the Tuesday/Thursday detention schedule should reach out to Dean Johnson. Freshmen may reach out to Mr. Mario or Ms. Shotwell. 
 

What if there is a mistake on my attendance?
If you notice a teacher has marked you incorrectly, please contact the teacher via email and CC Ms. Garcia ([email protected]) so that the mistake can be reviewed.
 

How can I view my attendance/my student’s attendance? 
Students and parents get view attendance in the Aspen Portal. Parents can also set up attendance triggers so they are notified when their student is marked absent or tardy. 

If you are interested in setting up triggers for your student, you can fast forward to 3:28 on this video for instructions on how to do so. You can set up text triggers and/or email triggers. 

What do all the different codes mean?
P: Present
A: Absent Unexcused Full Day
A-E: Absent Excused Full Day
A HD: Absent Unexcused Half Day
A-E HD: Absent Excused Half Day
SF: School Function
T: Tardy